4:20
Coming soon
Basics
ProMatrix module
Document Management
The full document lifecycle: creation from a template, approval routing, signing, registration, execution and versioned archival storage.
Ready for a pilot rollout
About the module
Documents that never get lost
The module covers the internal document flow of a design or construction company, and then exchange with counterparties. Internally: memos, orders, regulations, contracts. Externally: exchange with counterparties via EDI operators and e-signature. Every document follows a route: who approves, by when, and what happens if it's overdue. A document can be co-edited, discussed in an attached chat and talked through on a call without leaving its card.
Who works in the module
Records clerkManagerLegal counselAssigneeArchivist
An object's path through the module
01
Creation
02
Approval
03
Signing
04
Registration
05
Execution
06
Archive
Done
What already works
This already works. Everything else is below, in the full module scope.
GOST-compliant versions and revisions
A document keeps its versions, and revisions are recorded per GOST; issues and handover of document sets are logged.
Routes on a canvas
A document follows an approval route; the route is drawn on a canvas in the editor. Numbering and document types are configurable.
Word and Excel inside
View and edit Word and Excel files right in the system, including two people at once. PDF, images and text open inside.
Files of any size
Chunked upload that resumes after a dropped connection.
Remarks
A remarks register and remark lists from Word.
Inter-discipline assignments
A register of inter-discipline assignments, plus volumes and sections of the project.
Features
Full module scope
Everything planned for the module, including what is still in progress. Ordered by the roadmap.
01
Route builder
Sequential, parallel and conditional approvals. Routes are built with drag and drop and are versioned.
02
Document templates
Autofill from reference data, numbering schemes, formulas, required fields and completeness checks.
03
Collaborative editing
Several people in one document at the same time, with visible edits and per-author history.
04
Electronic signature
Qualified and simple e-signatures, timestamps, certificate validation and a signing mark.
05
External EDI
Exchange of structured and unstructured documents with counterparties through operators.
06
Archive and search
Full-text search across content and metadata, faceted filters, retention periods and a file classification scheme.
07
Execution tracking
Assignments, deadlines, reminders, escalation to a manager and an on-time performance report.
08
Access classification
Restrict document visibility by role, department or a named list of people.
Connections
Modules it works with
The module can be bought on its own, but it shines in combination: data flows between modules automatically.
Engineering
Object-based design for every construction discipline
AI Agents
Connecting models to processes
Communications
Chats, calls, conferences
Cost Estimates
Estimate, KS-2, KS-3
Procurement
Requests, suppliers, deliveries
Technical Office & As-built Docs
Certificates, work acceptance, as-built documentation
Video
Feature demo
This section is set up for screen recordings. Videos are added as they are produced.
8:10
Coming soon
Setup
Setting up an approval route
6:35
Coming soon
EDI
Signing with a qualified e-signature and sending to a counterparty
5:15
Coming soon
Collaboration
Co-editing a contract
Purchasing
How to buy this module
The module is licensed separately or as part of the system, by subscription or perpetually. You can estimate the cost for your setup in the calculator.
With a server
Client-server edition: collaboration, sync, chats and conferencing. The server runs on your side, on ours, or in a hybrid setup.
Local, no server
Installed on a workstation with its own database. Standalone operation, perpetual license; the server side can be added later.
Subscription or perpetual
A monthly fee with updates and support, or a one-time purchase with support under a separate contract.
With implementation
Process setup, data migration from your current systems and user training — as a separate stage.
Let us show you what already works
We will show what already works and walk you through the roadmap and pilot terms.