ProMatrix · Pricing

Licensing and pricing

Four deployment options, two billing models and per-module licensing. Below is a calculator for a preliminary estimate of your setup.

Open the calculator Request an estimate
Step 1

Choose a deployment option

From a local installation with no server to a hybrid setup with a backup site on our side. This determines both the feature set and the price.

No server component

Local

Installed on a single seat with its own database. Fully standalone work: processes, documents, engineering. No synchronization between users.

  • ProMatrix client on the workstation
  • Local database and file storage
  • Any modules of your choice
  • Works without internet or a server
  • Backup to a disk or network folder
Not available
— Web and mobile clients
— Collaborative editing
— Chats, calls and conferences
— AI Agents
— End-to-end processes across employees
No server side required
On-premise

Your server

The server side is deployed in your own infrastructure. Data never leaves the perimeter, and you control updates and backups.

  • Everything in the Local edition
  • Web and mobile clients
  • Application and synchronization server
  • Collaborative editing of documents and projects
  • Chats, calls and conferences inside your infrastructure
Server: 120,000 ₽ one-time
Maintenance: 9,900 ₽ / mo
Hosted in our data center

Our server

We deploy and maintain the server side. No infrastructure or administrator of your own is needed — access opens on the day of payment.

  • Everything in the server edition
  • Web and mobile clients
  • Deployment and updates handled by us
  • Backup and monitoring
  • Disk space for project files
Maintenance: 14,900 ₽ / mo
Your server + our infrastructure

Hybrid

The production server runs in your own infrastructure; the standby and external access are on our side. A fit for distributed companies, contractors and work with external participants.

  • Everything in the on-premise edition
  • Web and mobile clients
  • Standby environment on our side
  • External participant access without entering your perimeter
  • Replication between environments
Server: 160,000 ₽ one-time
Maintenance: 18,900 ₽ / mo
Included in the license

Three clients, no extra charge per device

Licenses are counted per seat, not per installation. One employee works in the desktop app, opens the system in a browser on someone else's computer and gets notifications on their phone — that is one seat.

The web and mobile clients are available in editions with a server side. The Local edition runs the desktop app only.

Desktop application

Windows 10 / 11

Web client

Chrome · Firefox · Safari · Edge · Planned after the desktop client. Requires the server.

Mobile application

iOS · Android · Planned after the desktop client. Requires the server.

Step 2

Subscription or perpetual license

Subscription

A monthly fee per seat and enabled modules. Updates, fixes and basic support are included. A good fit when you need to start fast and adjust your setup flexibly.

  • Pay monthly, or annually with a 15% discount
  • Updates and basic support included
  • Change modules and seat count at any time
  • Available for any configuration with a server

Perpetual license

A one-time purchase of seat and module licenses. The system is yours forever in the version you bought; updates and support come under a support contract.

  • One-time payment, no monthly commitments
  • Support — 8% or 15% of license cost per year
  • The only option for the Local edition
  • Volume discount on seats — up to 20%
Step 3

Modules and the base license

The core is required; modules can be picked freely. Prices are per seat.

—

ProMatrix core and client

Shell, reference data, users, access rights, activity log, search, offline mode and synchronization. Desktop, web and mobile clients — no extra charge per device.

490 ₽ / mo
14,900 ₽ perpetual

Engineering in development

Object-based design for every construction discipline

1,490 ₽ / mo
39,900 ₽ perpetual

Document Management in development

EDI, approvals, archive

490 ₽ / mo
12,900 ₽ perpetual

AI Agents in development

Connecting models to processes · requires the server side

890 ₽ / mo
22,900 ₽ perpetual

Communications in development

Chats, calls, conferences · requires the server side

290 ₽ / mo
7,900 ₽ perpetual

Accounting & Finance in development

Accounting, payments, reporting

690 ₽ / mo
17,900 ₽ perpetual

HR & Personnel in development

Org structure, HR records, recruitment

390 ₽ / mo
9,900 ₽ perpetual

ERP — Manufacturing in development

Planning, orders, costing

990 ₽ / mo
24,900 ₽ perpetual

CRM & Sales in development

Deals, customers, pipeline

390 ₽ / mo
9,900 ₽ perpetual

Warehouse & Logistics in development

Stock, bin locations, handheld terminals

490 ₽ / mo
12,900 ₽ perpetual

Projects & Tasks in development

Plans, tasks, time tracking

390 ₽ / mo
9,900 ₽ perpetual

Analytics & Reports in development

Dashboards, reports, metrics

590 ₽ / mo
14,900 ₽ perpetual

Volume discount: from 25 seats — 5%, from 50 — 10%, from 100 — 15%, from 250 — 20%. An annual subscription payment adds a further 15%. The “AI Agents” and “Communications” modules are purchased separately and work only with the server side; usage of external cloud models is paid directly to their provider.

Calculator

Preliminary estimate

Build your configuration — the estimate updates instantly. It is a guideline: the final price is fixed in the quote after discovery.

Deployment option
Billing model
Seats
15
Modules
Implementation
Support
Extras
Development, hours 0
Reference points

Typical configurations

Independent professional or small firm

Single seat

from 49,800 ₽

Local edition, perpetual license

Modules: Engineering

One-time payment. No server or collaboration.

15 seats

Design firm

from 62,000 ₽ / mo

Our server, subscription

Modules: Engineering, Document Management, Communications, Projects

Including the server side, updates and support.

80 seats

Manufacturing company

from 8,600,000 ₽

Your server, perpetual license

Modules: Document Management, ERP, Warehouse, Accounting, HR, CRM, Analytics

One-time payment, with a volume discount. Implementation and support are priced separately.

Separate from licenses

Implementation, support, development

A license gives you the system. To get it working on your processes you usually need configuration, data migration and training — these are priced separately.

Implementation

Process discovery, setup of workflows and reference data, data migration, go-live.

  • Basic — 150,000 ₽
  • Standard — 450,000 ₽
  • Full — 1,200,000 ₽

Support

User support, updates, consulting, response times under an SLA.

  • Basic support — included in the subscription
  • 8×5 SLA — 8% of licenses per year
  • 24×7 SLA — 15% of licenses per year

Development

Custom modules, integrations with your systems, forms and reports tailored to specific processes.

  • 4,500 ₽ / hour
  • Stage-by-stage estimate before work begins
  • The result becomes part of your system
  • Training your team to maintain it
Questions

Frequently asked questions about purchasing

Can it run without a server?

Yes. The local edition is installed on a workstation and runs standalone with its own database. The server component can be added later — your data carries over.

What happens if the network goes down?

The client keeps working with a local copy and queues the changes. Once the connection is restored, your changes are pushed to the server and other people's edits come down to you. Conflicts are shown with a line-by-line comparison.

Where can the server be hosted?

On your own infrastructure (on-premise), in our data center, or in a hybrid setup: the primary server with you, the backup with us. Pricing differs in each case.

Can I buy just one module?

Yes, the system is licensed per module. Start with document management or projects and tasks; other modules are added as you need them.

How is this different from a set of separate applications?

A single core: shared directories, one permission model, end-to-end processes, and a common history. Data is not moved between systems — it is shared from the start.

Is Engineering available to buy yet?

Not yet: the module is in development. The model core and geometry are done; the first milestone — architecture and HVAC as objects, standalone — is under way; the pilot runs on one project side by side with AutoCAD. If you would like to join the pilot and shape the feature set, get in touch — terms are discussed individually.

Is there integration with 1C?

Not yet — 1C integration is planned. Today ProMatrix works with mail (IMAP and SMTP) and a PostgreSQL database.

Are there calls and conferencing?

Not yet: project channels, mail and the correspondence log work today. Calls and conferencing are planned; their server will be deployed inside your own infrastructure.

How long does implementation take?

We estimate the timeline after an assessment: it depends on the set of modules and the data to be migrated. We roll out in stages, putting each part into use as it is ready.

What about import independence?

Built on open components: a Linux server and a PostgreSQL database. Workstations run Windows.

Let's work out exact pricing for your company

Send us your module list and seat count — we'll prepare a quote with an implementation plan.

Request an estimate Message us on Telegram
info@blackel.pro · @Black_El_bot